Orthodontic photo management software
Capture, organize, and compare clinical photos without a single file name. OrthoRecords files every photo by patient, position, and visit — whether it came from a DSLR, an iPad, or an office phone scanning a QR code.
Organized by position and visit
Every photo is filed against its appointment and photo position automatically. No file naming, no folder trees, no hunting through a camera roll.
QR-code capture on any phone
Scan a per-appointment QR code and the phone walks the assistant through each position. No app, no login, no transferring files afterward.
Side-by-side progress comparison
Pick any two visits and see the same view next to each other — ideal for patient communication, progress checks, and case documentation.
Secure cloud storage
Photos are stored encrypted in the cloud and tied to the patient's clinical record, with access controlled per practice and per role.
How the photo workflow runs in practice
- Open the appointment and generate its QR code — one tap from the visit record.
- The assistant scans it with any office phone and is guided through each photo position with on-screen prompts.
- Photos upload as they're taken, already attached to the right patient, visit, and position.
- Review and compare — the full series appears in the patient record, ready for side-by-side comparison against any earlier visit.
Photos taken before an appointment was created aren't lost: recent uploads link themselves to the visit automatically. Works alongside treatment tracking and AI cephalometric analysis in the same patient record.
Frequently asked questions
What is orthodontic photo management software?
Orthodontic photo management software organizes clinical photos — extraoral, intraoral, and occlusal views — by patient, photo position, and appointment date. Instead of loose files in folders, every photo is attached to the visit it was taken at, so you can pull up any patient's complete photographic record and compare progress across appointments in seconds.
Can my assistant take patient photos on a phone?
Yes. OrthoRecords generates a QR code for any appointment. An assistant scans it with any office phone and is guided through each photo position on screen — no app install and no login required on the phone. Photos upload directly to the correct patient and visit.
Which photo positions does it support?
The standard orthodontic series is built in — frontal at rest, frontal smiling, profile, upper occlusal, lower occlusal, and left, right, and center intraoral views — and the template is configurable, so your practice can add or remove positions to match its own protocol.
Can I compare photos from different appointments side by side?
Yes. The comparison view shows the same photo position from any two visits next to each other, which makes treatment progress easy to demonstrate to patients and easy to document for the clinical record.
Does it work with DSLR cameras and iPads as well as phones?
Yes. You can upload from a DSLR workflow, capture on an iPad, or use the QR-code phone flow. All photos land in the same per-visit, per-position structure regardless of the device that captured them.
Try the photo workflow with your next patient
Free trial available. No credit card required to start.